Risk & Financial Disclaimer

On this page

1Definitions and interpretation
2Application
3Not legal, tax, accounting or financial advice
4What HRxBoard does not do
5Regulation Master and due dates
6A changing legal landscape (as at October 2026)
7Indicators, thresholds and the Compliance Health Score
8Reminders, notifications and availability
9Your data, import risk and your responsibility
10Government portals and third-party systems
11Financial information on the Platform
12Statutory exposure
13Your role as Data Fiduciary
14Certifications
15Security and availability risk
16Inspections, audits and legal proceedings
17No guarantee of outcome
18Limits of our liability
19Professional Firms
20Third-party content and links
21Forward-looking statements
22Severability and interaction with other documents
23Your acknowledgement
24Contact

1. Definitions and interpretation

1.1.

In this Disclaimer, unless the context requires otherwise:

1.1.1.

“we”, “us”, “our” and “YTS Labs” mean Think and Scale, a partnership firm registered under the Indian Partnership Act, 1932 [registration number], having its registered office at [address], which trades through its YTS Labs brand and operates HRxBoard. “you” means the Client and each user of the Platform.

1.1.2.

“Applicable Data Protection Law” means, until the DPDP Commencement Date, section 43A of the IT Act, the SPDI Rules and the other provisions of the IT Act that apply to the processing of personal data; and from that date, the DPDP Act and the DPDP Rules together with the provisions of the IT Act that continue to apply.

1.1.3.

“Client” means the business that subscribes to the Platform under an Order. “Client Admin” means the person the Client names to manage its account. “Client Team” means the users whom the Client adds.

1.1.4.

“Client Data” means all data that the Client or its Client Team uploads, enters or generates in the Platform, including Workforce Data, Compliance Records, Filing Documents and the Client Business Profile.

1.1.5.

“Compliance Health Score” means the Platform’s indicator, for a period, of how many assigned obligations are recorded as filed, pending or overdue.

1.1.6.

“Data Fiduciary” and “Personal Data” have the meanings in the DPDP Act and, before the DPDP Commencement Date, are used in the same sense. “DPDP Act” means the Digital Personal Data Protection Act, 2023. “DPDP Commencement Date” means the date on which the substantive duties of Data Fiduciaries under the DPDP Act take effect, expected to be [13 May 2027]. “IT Act” means the Information Technology Act, 2000 and the rules under it. “SPDI Rules” means the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.

1.1.7.

“Filing Documents” means challans, ECR and ESI contribution files, return acknowledgements, registers and similar documents that a Client uploads.

1.1.8.

“Labour Codes” means the Code on Wages, 2019, the Code on Social Security, 2020, the Industrial Relations Code, 2020 and the Occupational Safety, Health and Working Conditions Code, 2020.

1.1.9.

“Order” means the order form, online sign-up or subscription agreement under which the Client subscribes to the Platform.

1.1.10.

“Platform” means the HRxBoard application at app.ytslabs.com and its APIs, databases and document storage. “Website” means hrxboard.com. “Services” means the Platform, the Regulation Master, reminders and support.

1.1.11.

“Professional Firm” means a law, chartered accountancy, company secretary or consulting firm that uses the Platform to manage its own clients’ compliance under an Order that permits it.

1.1.12.

“Qualified Professional” means a person with a professional qualification in labour law, company secretaryship, accountancy or law whom we engage to review the Regulation Master under our documented review process.

1.1.13.

“Regulation Master” means the Platform’s database of Acts, Labour Codes, forms, frequencies, filing modes and due-date rules.

1.1.14.

“Terms of Use” means our Terms of Use for the Platform.

1.2.

Interpretation. Headings are for convenience only. “Including” means including without limitation. A reference to a statute, rule or direction includes it as amended, re-enacted or replaced. A reference to a clause is to a clause of this Disclaimer.

2. Application

2.1.

This Disclaimer applies to every use of the Services and the Website. It forms part of the Terms of Use. If it conflicts with the Terms of Use on liability, clause 18 of this Disclaimer applies.

2.2.

Please read it with care. It explains what HRxBoard does, what it does not do, and where the responsibility for your compliance sits. By using the Platform you accept it, and you confirm that acceptance as clause 23 describes.

3. Not legal, tax, accounting or financial advice

3.1.

HRxBoard is a software tool. Nothing on the Platform or the Website, in reminders, reports, the Compliance Health Score, the compliance calendar or the Regulation Master, is legal, tax, accounting, financial, investment, audit or other professional advice. None of it creates a professional relationship, a duty of care of that kind or a lawyer–client relationship.

3.2.

The Qualified Professional who reviews the Regulation Master does so for us, to keep the content of the Platform accurate. They do not advise you, and you may not rely on their review as advice to you.

3.3.

Consult a qualified lawyer, chartered accountant, company secretary or other professional for advice on your own situation before you act or decide not to act.

4. What HRxBoard does not do

4.1.

HRxBoard does not file returns on EPFO, ESIC or any state or government portal. It does not run payroll. It does not calculate wages, contributions, taxes, interest or penalties. It does not make payments. It does not make decisions about any employee. It does not communicate with any authority on your behalf.

4.2.

Filing, payment and the correctness of every figure remain your responsibility, and you complete them on the relevant government portal or with your bank, outside HRxBoard.

4.3.

Marking an obligation as “filed” records your own statement that you filed it. It is not evidence to any regulator that you did, and HRxBoard does not verify it with any authority.

5. Regulation Master and due dates

5.1.

How it is maintained. Each change to the Regulation Master is reviewed by a Qualified Professional under our documented review process before it is published, and due dates are generated from it.

5.2.

Why you must still verify. Even so:

law, forms and due dates can change between our updates, and a government extension, notification, circular or court order may not yet be reflected;
applicability can depend on facts we do not know, such as headcount thresholds, state, wage ceilings, the type of establishment and the industry;
coverage is limited to the central laws and states we list on our coverage page [URL], and we update within [number] Working Days after an official notification is published;
a state or local rule, or an industry-specific rule, may not be covered; and
the compliance calendar and the Compliance Health Score depend on the Acts you assign and the data your team enters.

5.3.

Your duty. Verify every due date, form, rate or applicability rule against the official notification or your professional adviser before you rely on it. Tell us promptly if you spot an error so we can correct it. A correction does not by itself change a filing that is already due or complete.

6. A changing legal landscape (as at October 2026)

6.1.

Labour and payroll law in India is changing. The four Labour Codes have been in force since [21 November 2025], consolidating 29 central labour laws, while existing rules, schemes and transition arrangements continue in places. States frame their own rules and notifications, and those rules differ from state to state. The DPDP Act phases in over time, with its core duties on Data Fiduciaries expected to start on [13 May 2027].

6.2.

The Regulation Master tracks the Labour Codes alongside the earlier Acts so that earlier periods stay traceable. Dates, forms, thresholds and transition rules can change and a transition rule may apply to your situation.

6.3.

This statement is current only as at the date in the heading, and we update it when the position changes materially. It is not a statement of the full state of the law. Seek professional advice on how a change affects you.

7. Indicators, thresholds and the Compliance Health Score

7.1.

Threshold flags. Where the Platform shows a flag for a threshold (for example ESIC coverage, Maternity Benefit or a Prevention of Sexual Harassment committee obligation), it is an indicator based on the data you uploaded. It is not a determination that a law applies or does not apply to you.

7.2.

Compliance Health Score. The Compliance Health Score shows, for a period, how many of the obligations you assigned are filed, pending or overdue, according to the status that your team recorded. It is a management view and not an opinion on whether you comply with the law.

7.3.

What a high score does not mean. A high score does not mean you have met every obligation, because Acts you have not assigned, facts the Platform does not hold and filings recorded in error are not reflected in it.

7.4.

The calendar. The 12-month rolling calendar shows only obligations generated from the Acts and locations on your account. An obligation that is not on your calendar is not necessarily one that does not apply.

8. Reminders, notifications and availability

8.1.

Reminders are sent by email through a third-party service. They may be delayed, filtered as spam, bounced or fail to arrive, and they may reach the wrong address if your Client Team details are wrong.

8.2.

Do not rely on reminders alone. Keep your own diary, escalation and controls for every statutory date.

8.3.

The Platform may be unavailable for maintenance, for a Security Incident or for events beyond our reasonable control. Plan so that you can meet a statutory date even if the Platform is down.

9. Your data, import risk and your responsibility

9.1.

The accuracy of Compliance Records, Workforce Data and uploaded Filing Documents depends on your team. We validate the format of the workforce template and reject malformed rows, but we cannot check whether the content is true, complete or current.

9.2.

Headcount snapshots and thresholds are only as accurate as the data you upload. A wrong status, period or attachment can make a filing look complete when it is not. Review your records before an audit or inspection.

9.3.

You remain solely responsible for meeting your statutory obligations, for timely and correct filing and payment, and for any interest, late fee, penalty, prosecution or notice that results from non-compliance.

9.4.

If you upload data of a person under 18, or any sensitive data in a Filing Document, you remain responsible for it as the Terms of Use and the Privacy Policy provide.

10. Government portals and third-party systems

10.1.

Filings, payments and acknowledgements happen on government portals and with banks, which we do not control. Portals can change forms, fail, or go offline close to due dates. We are not responsible for them.

10.2.

A challan or acknowledgement attached to a period is a copy that you supplied. HRxBoard does not confirm it with the issuing authority, and it is not evidence of payment or filing.

10.3.

Registers and records kept in the Platform may not satisfy the form, language, signature or inspection requirements of a particular Act or state rule. Check the requirements that apply to you before you rely on an electronic record in place of a prescribed register.

11. Financial information on the Platform

11.1.

The only structured financial information that HRxBoard shows is our own subscription invoices to you (invoice number, amount, period and payment status).

11.2.

The Platform has no structured fields for your payroll, wages, bank account details, tax computations or statutory payment amounts, and it does not tell you what you owe to any authority.

11.3.

You may upload Filing Documents (such as challans and ECR or ESI files) that contain such information. We store those files as you supply them. We do not read, extract, reconcile or verify their contents, and they are not a source of advice.

11.4.

Any figure that you rely on for payment must come from your own records and your professional adviser. Nothing in HRxBoard is investment, credit, tax or accounting advice.

12. Statutory exposure

12.1.

Late or missed filings can attract interest, damages, penalties and, in some cases, prosecution under the Acts and Labour Codes that apply to you, and officers and directors can be personally exposed.

12.2.

Failures to protect Personal Data can attract significant penalties under Applicable Data Protection Law. These fall on the Data Fiduciary, which for Workforce Data is the Client and for our own account and billing data is us.

12.3.

We protect Client Data under an ISO/IEC 27001:2022 certified system and accept data processing obligations by contract, but we cannot remove your own obligations under law.

13. Your role as Data Fiduciary

We are your Data Processor for Client Data. The decisions about why and how Workforce Data is used, the notices you give your employees, the lawful basis you rely on, the accuracy and retention of the data, and your response to your employees’ rights requests are yours. Using HRxBoard does not by itself make you compliant with Applicable Data Protection Law.

14. Certifications

Our ISO 9001:2015 and ISO/IEC 27001:2022 certifications confirm that our management systems meet those standards within their certified scope, as assessed by the certifying body. They are not a guarantee that no incident or error will occur, they do not certify the Platform’s output, and they do not certify your own compliance.

15. Security and availability risk

15.1.

We protect Client Data with the controls described in the Privacy Policy and our Information Technology & Data Protection Note, and we test them every year. No system is free of risk. Despite these controls, incidents can happen and services can be interrupted.

15.2.

If an incident occurs, we follow our incident plan and tell affected Clients within the timelines we have published.

15.3.

Your own devices, accounts and networks are outside our control. Preventing and reporting the compromise of a user account on your side is your responsibility.

16. Inspections, audits and legal proceedings

The Platform helps you organise records. It is not a substitute for the records that an inspector, auditor or court may require in the form the law prescribes. The audit trail that the Platform keeps may help you, but its admissibility and weight in any proceeding depend on the rules of evidence, including the Bharatiya Sakshya Adhiniyam, 2023, and on the facts. We do not undertake that any record will be accepted by any authority.

17. No guarantee of outcome

We do not promise that using HRxBoard will prevent penalties, notices, inspections, claims or prosecution, or that it will meet every audit or regulatory requirement. Its purpose is to give your team an organised record and a clear view of status so that you can manage your own compliance. No statement on the Website or in sales material is a guarantee of any result.

18. Limits of our liability

To the extent Applicable Law allows, our liability for any matter that this Disclaimer covers is governed by the Limitation of liability clause of the Terms of Use, including its exceptions, and this Disclaimer neither enlarges nor reduces it. Subject to that clause, we are not liable for penalties, interest or losses that arise from reliance on the Platform instead of verifying with official sources, from data that you or your team entered, from delay or failure of a third party or government system, or from events beyond our reasonable control. Nothing in this Disclaimer excludes liability for fraud or wilful misconduct, or any liability that cannot lawfully be excluded.

19. Professional Firms

If you are a Professional Firm that uses the Platform for your own clients, your professional advice to them remains yours. You must make clear to them that HRxBoard is a record-keeping and visibility tool and not professional advice, and that we do not owe them any duty. You are responsible for your end-clients’ data that you load, as the Terms of Use provide.

20. Third-party content and links

The Platform and the Website may refer to or link to government and other third-party sources. We do not control them and do not guarantee their accuracy or availability. A reference is not an endorsement.

21. Forward-looking statements

Statements on the Website or in our materials about planned features, coverage or dates are statements of intention. They are not commitments, and you should not rely on them in deciding to subscribe unless they are in your Order.

22. Severability and interaction with other documents

If any part of this Disclaimer is held unenforceable, the rest continues. This Disclaimer does not limit a right that you have under law that cannot be excluded. The Terms of Use and the other Policies continue to apply.

23. Your acknowledgement

At account creation, and again on any material change to this Disclaimer, the Platform asks you to confirm that you have read it, that you understand HRxBoard is a record-keeping and visibility tool and not advice, and that you keep sole responsibility for compliance with the laws that apply to your business. We keep a record of your confirmation, including its time and IP address. Your continued use of the Platform after the effective date of a change also means that you accept the change, and a Client that does not accept a material change may end its subscription as the Terms of Use provide.

24. Contact

Questions about this Disclaimer: [legal email]. To report an error in the Regulation Master, use the in-app support channel or write to the Grievance Officer named in the Grievance Redressal Policy.

Questions or concerns about this policy? Our Grievance Officer is here to help, as set out in the Grievance Redressal Policy.

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